Regular Meeting of Council

That the following Minutes of the Council of the City of Kenora be adopted as circulated:- April 15, 2025 - Regular Council

That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated May 20, 2025 be hereby adopted as recommended.

the 2025 Utility Capital Budget allocated $2,991,000 to the Municipal Water and Wastewater Piping Renewal Program for work at Ninth St N from Mellick Ave to Scramble Ave and Mellick Ave from Ninth St to 10th St N; and Whereas tenders were received in late April 2025 which requires $5,125,000 in funding for a total deficit of $2,134,000 to complete the full project; Therefore be it Resolved That Council hereby directs Administration, in accordance with the City’s Procurement Policy #AF 1-1, to undertake a process to re-tender and award a reduced scope within the existing budget by removing the Mellick Avenue from Ninth Street to 10 th Street North portion of the capital project.

That Council hereby approves an amendment to the 2023 Capital Budget in an amount up to $395,000 to proceed with the award of the Moncrief Construction Sports Centre (MCSC) Lobby & General Improvements project, funded by surplus budget from the MCSC rink slab replacement project and Recreation Facilities reserves; and further That in accordance with Public Notices By-law Number 160-2022, public notice is hereby given that Council intends to amend its 2023 Capital Budget at its May 20, 2025, meeting for this purpose; and further That Council gives three readings to a by-law to amend the 2023 Capital Budget for this purpose.

That Council hereby appoints the following members to the Community Safety and Well-Being Plan Implementation Committee for a term at the pleasure of Council: Darcia Curtis Shannon Bailey Anita Cameron Logan Haney Denise Forsyth Sara Dias Kristen Cool Allison Crewe Lisa Doerksen Claudine Longboat-White Sheri Norlen Alicia Rogerson Michelle Spencer Kendall Trembath Dr. Kit Ngan Young Hoon *Jim Neild/Grant Cowles/Jeff Duggan (shared appointment)

That Council hereby adopts the 2025 tax rates; and further That Council hereby provides three readings to the following By-laws: A By-law to set tax ratios and to set tax rate increases for the prescribed property classes and subclasses for municipal purposes for the year 2025; and A By-law to adopt the estimates for all sums required for the year, to establish rates to be levied for same and to provide for penalty and interest in default of payment thereof for 2025; and further That in accordance with Notice By-law #160-2022, public notice is hereby given of Council’s intention to set tax ratios and tax rates for 2025 at its May 20 th , 2025 meeting.

That Council hereby approves the Harbourtown Centre Business Improvement Board budget request in the amount of $44,653.37 for 2025; and further That Council gives three readings to a bylaw to adopt the estimates for funds to be raised for 2025 on behalf of the Harbourtown Centre Business Improvement Board; and further That in accordance with Notice Bylaw Number 160-2022, public notice is hereby given that Council intends to formally adopt the 2025 Business Improvement Board Levy at its May 20 th meeting.

That Council hereby adopts a revised Water Delivery by Tank Truck Policy #OI-2-1; and further That three readings be given to a bylaw for this purpose; and further That bylaw 54-2017 be hereby repealed.

That Council hereby directs administration to request the following delegation meetings with the applicable Minister or Parliamentary Assistant at the upcoming Association of Municipalities of Ontario: Policing Costs Infrastructure-Capital and Operating Costs Equitable long-term care funding

That Council hereby approves an amendment to the Ice Allocation Policy #CS-1-1; and further That the amended Policy forms part of the City’s Comprehensive Policy Manual; and further That three readings be given to an amending by-law for this purpose; and further That bylaw number 161-2023 be hereby repealed.

That three readings be given to a bylaw to execute a licence agreement between the Corporation of the City of Kenora and Houseboat Adventures Inc., to operate a houseboat rental business at the end of the Main Street wharf; and further That the Mayor & Clerk be authorized to execute this agreement.

That By-law numbers 66-2025 to 71-2025 be now read a First & Second Time and approved in their present form and presented for Third & Final Reading.

That By-law number 72-2025 be now read a First & Second Time and approved in its present form and presented for Third & Final Reading.

That By-law numbers 73-2025 to 83-2025 and 45-2025 be now read a First & Second Time and approved in their present form and presented for Third & Final Reading.

the City of Kenora currently has limited transportation options, with only one licensed taxi service and public transit coverage that is geographically restricted and operates on limited hours; and Whereas residents and visitors would benefit from greater flexibility, convenience, and availability in transportation services, particularly during evenings, weekends, holidays and in underserved areas; and Whereas ride share services such as Uber or Lyft have become a viable and popular complement to traditional transportation in many communities, offering benefits such as increased accessibility, improved mobility, enhanced safety for residents seeking alternatives to impaired driving, and economic opportunities for local drivers; Therefore Be It Resolved that Council direct Administration to prepare a comprehensive report outlining the feasibility of permitting and regulating ride share services within the City of Kenora, including: An overview of regulatory models used by other municipalities of similar size; Licensing and insurance considerations; Public safety and background check protocols; Technological infrastructure requirements; Recommendations for any required bylaw amendments or policy development; and further; That the report also consider how a ride share service could help address identified gaps in Kenora’s current transportation system and support broader goals of accessibility, equity, tourism, and economic development to be received by Council September 2025.

That pursuant to Section 239 of the Municipal Act, 2001, as amended, authorization for Council to move into a Closed Session at 6:31 p.m. to discuss items pertaining to the following:- - Education & Training Members of Council (1 matter-CAO update) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (1 matter- development agreement) - Personal Matters about Identifiable Individuals (1 matter-CAO performance review)

That Council returns from closed session with the following reports: - Council received an update from the CAO - Provided direction on a potential litigation matter - Council discussed the CAO performance review That this meeting be hereby adjourned at 9:43 p.m.

Whereas the 2025 Utility Capital Budget allocated $2,991,000 to the Municipal Water and Wastewater Piping Renewal Program for work at Ninth St N from Mellick Ave to Scramble Ave and Mellick Ave from Ninth St to 10th St N; and May 20, 2025 Regular Meeting of Council Minutes 7 Whereas tenders were received in late April 2025 which requires $5,125,000 in funding for a total deficit of $2,134,000 to complete the full project; Therefore be it Resolved That Council hereby directs Administration, in accordance with the City’s Procurement Policy #AF 1-1, to undertake a process to re-tender and award a reduced scope within the existing budget by removing the Mellick Avenue from Ninth Street to 10th Street North portion of the capital project.

May 20, 2025 Regular Meeting of Council Minutes 9 That Council hereby appoints the following members to the Community Safety and Well-Being Plan Implementation Committee for a term at the pleasure of Council: Darcia Curtis Shannon Bailey Anita Cameron Logan Haney Denise Forsyth Sara Dias Kristen Cool Allison Crewe Lisa Doerksen Claudine Longboat-White Sheri Norlen Alicia Rogerson Michelle Spencer Kendall Trembath Dr. Kit Ngan Young Hoon *Jim Neild/Grant Cowles/Jeff Duggan (shared appointment)

That Council hereby adopts the 2025 tax rates; and further That Council hereby provides three readings to the following By- laws: May 20, 2025 Regular Meeting of Council Minutes 10 A By-law to set tax ratios and to set tax rate increases for the prescribed property classes and subclasses for municipal purposes for the year 2025; and A By-law to adopt the estimates for all sums required for the year, to establish rates to be levied for same and to provide for penalty and interest in default of payment thereof for 2025; and further That in accordance with Notice By-law #160-2022, public notice is hereby given of Council’s intention to set tax ratios and tax rates for 2025 at its May 20th, 2025 meeting.

That Council hereby adopts a revised Water Delivery by Tank Truck Policy #OI-2-1; and further That three readings be given to a bylaw for this purpose; and further May 20, 2025 Regular Meeting of Council Minutes 11 That bylaw 54-2017 be hereby repealed.

That Council hereby directs administration to request the following delegation meetings with the applicable Minister or Parliamentary Assistant at the upcoming Association of Municipalities of Ontario: 1. Policing Costs 2. Infrastructure-Capital and Operating Costs 3. Equitable long-term care funding

Whereas the City of Kenora currently has limited transportation options, with only one licensed taxi service and public transit coverage that is geographically restricted and operates on limited hours; and Whereas residents and visitors would benefit from greater flexibility, convenience, and availability in transportation services, particularly during evenings, weekends, holidays and in underserved areas; and Whereas ride share services such as Uber or Lyft have become a viable and popular complement to traditional transportation in many communities, offering benefits such as increased accessibility, improved mobility, enhanced safety for residents seeking alternatives to impaired driving, and economic opportunities for local drivers; Therefore Be It Resolved that Council direct Administration to prepare a comprehensive report outlining the feasibility of May 20, 2025 Regular Meeting of Council Minutes 15 permitting and regulating ride share services within the City of Kenora, including:  An overview of regulatory models used by other municipalities of similar size;  Licensing and insurance considerations;  Public safety and background check protocols;  Technological infrastructure requirements;  Recommendations for any required bylaw amendments or policy development; and further; That the report also consider how a ride share service could help address identified gaps in Kenora’s current transportation system and support broader goals of accessibility, equity, tourism,

May 20, 2025 Regular Meeting of Council Minutes 16 That pursuant to Section 239 of the Municipal Act, 2001, as amended, authorization for Council to move into a Closed Session at 6:31 p.m. to discuss items pertaining to the following:- - Education & Training Members of Council (1 matter-CAO update) - Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (1 matter- development agreement) - Personal Matters about Identifiable Individuals (1 matter-CAO performance review)