Regular Meeting of Council

That the following Minutes of the Council of the City of Kenora be adopted as circulated:- - March 19, 2024 Regular Council - March 26, 2024 Special Council

That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated April 16, 2024 be hereby adopted as recommended.

That Council hereby receives the report from Administration regarding the deputation by Lakeside Live on April 9, 2024; and further That Council directs Administration to complete the Special Events Grant evaluation and awarding process that is currently underway and closes on April 22, 2024; and further That Council directs Administration to prepare a report related to the Special Events Grant results including the status of the Lakeside Live’s application with further considerations for Council at its May 14, 2024 Committee of the Whole meeting.

That Council hereby repeals the Kenora Police Services Board and all member appointments of the Kenora Police Services Board effective March 31, 2024; and further That Council hereby creates a new seven (7) member Kenora Community Police Services Board in accordance with the Community Safety and Policing Act, 2019 which came into force on April 1, 2024; and further That Council hereby appoints Councilor Kelsie Van Belleghem, Councillor Lindsay Koch, Councillor Barbara Manson, community members Joel McGrath, Sheri Norlen and Ron Anton to the Kenora Police Services Board effective April 1, 2024 for a term at the pleasure of Council but no later than November 14, 2026; and further That the Provincial appointee will be added to the Board appointees once the appointment is received from the Province; and further That all appointees to the Board must complete the requirements under the new Act prior to taking office; and further That Council hereby establishes the Kenora Police Services Board remuneration rate at $50.00 per meeting per member and $75.00 per meeting for the Board Chair effective April 1, 2024.

That Council hereby accepts the 2023 Kenora Citizens’ Prosperity Trust Fund Investment Report which highlights the fund performance and risk of the portfolio.

That Council hereby directs Administration to proceed with negotiations for a turn-key micro transit solution for the community; and further That Council authorizes the Mayor and Clerk to execute all necessary agreements to advance the engagement of the turn-key micro transit service and stabilize the transit services in the community as quickly as possible.

That Council hereby approves an amended Disposal of Materials Policy #AF-3-1; and further That this policy forms part of the City’s Comprehensive Policy Manual; and further That existing Policy #AF-3-1 Disposal of Surplus & Obsolete Materials be hereby repealed; and further That three readings be given to a bylaw for this purpose.

That Council hereby authorize the Mayor and Clerk to execute all legal documents related to the purchase and sale between the Corporation of the City of Kenora and Mark and Marian Bilkowski in the amount of $94,000 plus the cost of legal fees for the purchase of 15 Scramble Avenue to support the Lake of the Woods Cemetery expansion; and further That in accordance with the City’s Public Notices bylaw 160-2022 public notice is hereby given that Council intends to authorize the acquisition of 15 Scramble Avenue legally described as PCL 12119 SEC DKF; PT BLK J PL M30 AS IN LT30482; KENORA to support expansion at the Lake of the Woods Cemetery; and further That three readings be given to a by-law for this purpose.

the Corporation of the City of Kenora has reached an Agreement with William and Laura Bartel for property legally described as PIN 42160-0393; 1STLY: PT WHARF STREET, PLAN 18 DESIGNATED AS PART 1 23R14494; 2NDLY: PT BLK 57 PLAN 18 AND PT 25 FOOT RESERVATION, PLAN 18 IN FRONT OF BLK 57 DESIGNATED AS PARTS 5 & 6 23R14494; City of Kenora, District of Kenora for Municipal purposes; and further That the purchase price for the property is $45,000 plus HST; and further That all legal fees shall be the responsibility of the Corporation of the City of Kenora; and further That the Mayor and Clerk be and are hereby authorized to execute all documents required to complete this transaction; and further That the appropriate bylaw be passed for this purpose.

That Council hereby authorizes an application for funding to the Housing-Enabling Water Systems Fund (HEWSF) through the Province of Ontario Ministry of Municipal Affairs and Housing’s Building Faster Fund.

That the Mayor and Clerk be hereby authorized to execute the following agreements on behalf of the Corporation of the City of Kenora: Lease agreement - Kenora Physiotherapy Centre Amending Agreement - Circular Materials Service Agreement - Process Applications Inc- optimization consulting services Service Agreement - Watson & Associates Economists Ltd. – water & wastewater long range financial plan Service Agreement - Titan Contractors – 2024 sewer & water reconstruction Service Agreement - Flower Central – flower bed contract Funding Agreement - Minister of Transportation – Dedicated Gas Tax Funds Funding Agreement - Rail Safety Improvement Program – Canada Amending Funding Agreement-Minister of Transportation–ICIP public transit stream Special Events Agreement – Kenora Entertainment Group Easement Agreement - Kara Kobylka – 1211 Beach Road That three readings be given to bylaws for this purpose.

That Council hereby supports the issuance of a By-the-Glass Endorsement by the Alcohol and Gaming Commission of Ontario for Strange Brew - Brewers Village, located at 1415 Valley Drive, Kenora.

That Council authorizes an application to the Regional Senior Justice, Ontario Court of Justice, Northwest Region, for an Order approving the set fines for the Part I offences attached as Schedule “A” to this Resolution which establishes set fines for the Traffic and Parking Bylaw in the City of Kenora. Schedule “A” By-Law No. 38-2024 Traffic and Parking Bylaw PART I SET FINE SCHEDULE Item Column 1 Short Form Wording Column 2 Provision Creating or Defining Offence Colum 3 Set Fine 1. Post sign which resembles (imitates) an authorized sign (traffic control device) (traffic control signal) Section 15(a) $ 85.00 2. Post sign purporting to regulate parking (traffic) on a highway Section 15(b) $ 85.00 3. Post sign which conceals an authorized sign (traffic control device) (traffic control signal) Section 15(c) $ 85.00 4. Post sign which interferes with (distracts from) the effectiveness of an authorized sign (traffic control device) (traffic control signal) Section 15(c) $85.00 5. U-turn not made in safety Section 64(a) $ 85.00 6. U-turn at intersection prohibited by posted sign Section 64(b) $ 85.00 7. Heavy vehicle without rubber tires on highway Section 70 $ 300.00 8. Back vehicle into intersection (over crosswalk) Section 71 $ 85.00 9. Back vehicle not in safety Section 72 $ 85.00 10. Fail to ride bicycle near right hand side of roadway Section 73(a) $ 85.00 11. Unsafe passing on a bicycle Section 73(b) $ 85.00 12. Fail to ride bicycle in single file Section 73(c) $ 85.00 13.

That Council authorizes an application to the Regional Senior Justice, Ontario Court of Justice, Northwest Region, for an Order approving the Part II set fines for the offences attached as Schedule “A” to this Resolution which establishes set fines for the Traffic and Parking Bylaw in the City of Kenora. Schedule “A” By-Law No. 38-2024 Traffic and Parking Bylaw PART II SET FINE SCHEDULE Item Column 1 Short Form Wording Column 2 Provision Creating or Defining Offence Column 3 Voluntary Payment Colum 4 Set Fine 1. Improper parallel parking on highway Section 16(a) $ 35.00 $ 40.00 2. Improper parallel parking on highway designated for one-way traffic Section 16(b) $ 25.00 $ 30.00 3. Improper parking – motorcycle Section 17 $ 25.00 $ 30.00 4. Improper 45 degree angle parking Section 19 $ 25.00 $ 30.00 5. Improper 90 degree angle parking Section 20 $ 25.00 $ 30.00 6. Angle park vehicle (combination of vehicles) with length over 6.7 metres (having more than two axles) Section 21(a) $ 25.00 $ 30.00 7. Park vehicle (combination of vehicles) with length over 6.7 metres for more than one hour Section 21(b) $ 35.00 $ 40.00 8. Park detached trailer Section 21(c) $ 35.00 $ 40.00 9. Park contrary to sign Section 23 $ 40.00 $ 45.00 10. Park contrary to sign Section 24 $ 30.00 $ 35.00 11. Stop contrary to sign Section 25 $ 30.00 $ 35.00 12. Park contrary to sign Section 26 $ 40.00 $ 45.00 13. Park contrary to sign Section 27 $ 40.00 $ 45.00 14. Park obstructing snow removal (highway maintena

That By-laws 44-2024 to 58-2024 be now read a First & Second Time, and approved in their present form and presented for Third & Final Reading.

remuneration is a key incentive to a stable, qualified, and capable workforce and governance structure for a municipality; Therefore Be it Resolved That Council directs Administration to provide a report to Council no later than Q4 2024 as to best practices within municipalities in the Province of Ontario regarding Council and Professional-Managerial Remuneration policies as referenced in Policy #CC-15-1 and #HR-3-1 for the City of Kenora.

the Chief Administrative Officer of the City is responsible for the overall operations of the Corporation of the City of Kenora; and Whereas the Chief Administrative Officer is Council’s sole employee as outlined in City Council Policy #CC-1-4; and Whereas there currently exists no policy or formalized procedure for Council to effectively manage the performance of the CAO within the City of Kenora Comprehensive Policy Library; Therefore Be It Resolved That an ad-hoc Committee of Council of no more than three members, be struck to facilitate the development of a CAO Performance Management Policy; and further That the committee will engage the full Council as needed to complete this work; and further That any costs associated with the development of this policy/process will be approved in advance of the expenditure by a resolution of Council detailing where in the budget the expenses may be included; and further That a completed policy will be brought before Council for approval no later than September 2024.

since 2015, the Government of Ontario has worked to increase the availability and affordability of alcohol in the province to offer greater “choice and convenience” for consumers; and Whereas in December 2023 and February 2024, the Government announced further changes including allowing alcohol to be sold in corner stores by 2026 and stopping the scheduled beer tax increase; and Whereas these changes are contrary to what we know about best practice for reducing alcohol-related harms; and Whereas in the City of Kenora, calls for service to the OPP to the LCBO and Beer Store relate directly to the cost for OPP services to the residents of Kenora; and Whereas alcohol is a leading cause of preventable deaths, injuries, violence, and illnesses; and Whereas Public Health Ontario reports that in Ontario, there are more than 4,000 deaths, 22,000 hospitalizations, and close to 195,000 emergency department visits due to alcohol in the province every year; and Whereas alcohol dependence has been associated with clinical depression, and increased suicide attempts; and Whereas alcohol misuse and alcohol disorders have a significant impact on families and children, including increased violence at home, increased instances of fetal alcohol spectrum disorder, and increased childhood trauma; and Whereas in our region, we continue to see rates of alcohol consumption that are higher than the provincial average, with heavy drinking rates in our area reported to be 20.2% of the population, which

That Council provides direction to Administration to create a bursary for each Secondary School in the amount of $500 to be implemented for the 2024/2025 school year; and further That the criteria for the bursary award will be determined by the start of Q4 focusing on municipal careers; and further That the annual funding of this program will come from Council civic functions budget.

That Council invest up to an upset limit of $200,000 in new technology and furnishings for the Council Chambers; and further That this funding be taken from the contingency reserves and monies from the 2023 operating surplus to be replenished in the same amount.

That pursuant to Section 239 of the Municipal Act, 2001, as amended, authorization for Council to move into a Closed Session at 7:18 p.m. to discuss items pertaining to the following:- -Educate & Train Members of Council (2 matters-Planning & development presentations) -A position, plan, procedure, criteria or instruction to be applied to any negotiations

That this meeting be now declared closed at 10:12 p.m.

That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated April 16, 2024 be hereby adopted as recommended. April 16, 2024 Regular Council Meeting Minutes 3

That Council hereby approves an amended Disposal of Materials Policy #AF-3-1; and further April 16, 2024 Regular Council Meeting Minutes 6 That this policy forms part of the City’s Comprehensive Policy Manual; and further That existing Policy #AF-3-1 Disposal of Surplus & Obsolete Materials be hereby repealed; and further That three readings be given to a bylaw for this purpose.

Whereas the Corporation of the City of Kenora has reached an Agreement with William and Laura Bartel for property legally April 16, 2024 Regular Council Meeting Minutes 7 described as PIN 42160-0393; 1STLY: PT WHARF STREET, PLAN 18 DESIGNATED AS PART 1 23R14494; 2NDLY: PT BLK 57 PLAN 18 AND PT 25 FOOT RESERVATION, PLAN 18 IN FRONT OF BLK 57 DESIGNATED AS PARTS 5 & 6 23R14494; City of Kenora, District of Kenora for Municipal purposes; and further That the purchase price for the property is $45,000 plus HST; and further That all legal fees shall be the responsibility of the Corporation of the City of Kenora; and further That the Mayor and Clerk be and are hereby authorized to execute all documents required to complete this transaction; and further That the appropriate bylaw be passed for this purpose.

That the Mayor and Clerk be hereby authorized to execute the following agreements on behalf of the Corporation of the City of Kenora: April 16, 2024 Regular Council Meeting Minutes 8  Lease agreement - Kenora Physiotherapy Centre  Amending Agreement - Circular Materials  Service Agreement - Process Applications Inc- optimization consulting services  Service Agreement - Watson & Associates Economists Ltd. – water & wastewater long range financial plan  Service Agreement - Titan Contractors – 2024 sewer & water reconstruction  Service Agreement - Flower Central – flower bed contract  Funding Agreement - Minister of Transportation – Dedicated Gas Tax Funds  Funding Agreement - Rail Safety Improvement Program – Canada  Amending Funding Agreement-Minister of Transportation– ICIP public transit stream  Special Events Agreement – Kenora Entertainment Group  Easement Agreement - Kara Kobylka – 1211 Beach Road That three readings be given to bylaws for this purpose.

April 16, 2024 Regular Council Meeting Minutes 11 That Council authorizes an application to the Regional Senior Justice, Ontario Court of Justice, Northwest Region, for an Order approving the Part II set fines for the offences attached as Schedule “A” to this Resolution which establishes set fines for the Traffic and Parking Bylaw in the City of Kenora. Schedule “A” By-Law No. 38-2024 Traffic and Parking Bylaw PART II SET FINE SCHEDULE Item Column 1Short Column Column Colum Form Wording 2Provision 3Voluntary 4Set Creating Payment Fine or Defining Offence 1. Improper Section $ 35.00 $ 40.00 parallel parking 16(a) on highway 2. Improper Section $ 25.00 $ 30.00 parallel parking 16(b) on highway designated for one-way traffic 3. Improper Section 17 $ 25.00 $ 30.00 parking – motorcycle 4. Improper 45 Section 19 $ 25.00 $ 30.00 degree angle parking 5. Improper 90 Section 20 $ 25.00 $ 30.00 degree angle parking April 16, 2024 Regular Council Meeting Minutes 12 6. Angle park Section $ 25.00 $ 30.00 vehicle 21(a) (combination of vehicles) with length over 6.7 metres (having more than two axles) 7. Park vehicle Section $ 35.00 $ 40.00 (combination 21(b) of vehicles) with length over 6.7 metres for more than one hour 8. Park detached Section $ 35.00 $ 40.00 trailer 21(c) 9. Park contrary Section 23 $ 40.00 $ 45.00 to sign 10. Park contrary Section 24 $ 30.00 $ 35.00 to sign 11. Stop contrary Section 25 $ 30.00 $ 35.00 to sign 12. Park contrary Section 26 $ 40.00 $ 45.00 to sign 13. Park

Whereas remuneration is a key incentive to a stable, qualified, and capable workforce and governance structure for a municipality; Therefore Be it Resolved That Council directs Administration to provide a report to Council no later than Q4 2024 as to best practices within municipalities in the Province of Ontario regarding Council and Professional-Managerial Remuneration policies as referenced in Policy #CC-15-1 and #HR-3-1 for the City of Kenora.

Whereas the Chief Administrative Officer of the City is responsible for the overall operations of the Corporation of the City of Kenora; and Whereas the Chief Administrative Officer is Council’s sole employee as outlined in City Council Policy #CC-1-4; and Whereas there currently exists no policy or formalized procedure for Council to effectively manage the performance of the CAO within the City of Kenora Comprehensive Policy Library; Therefore Be It Resolved That an ad-hoc Committee of Council of no more than three members, be struck to facilitate the development of a CAO Performance Management Policy; and further That the committee will engage the full Council as needed to complete this work; and further That any costs associated with the development of this policy/process will be approved in advance of the expenditure by a resolution of Council detailing where in the budget the expenses may be included; and further That a completed policy will be brought before Council for approval no later than September 2024.

That pursuant to Section 239 of the Municipal Act, 2001, as amended, authorization for Council to move into a Closed Session at 7:18 p.m. to discuss items pertaining to the following:- April 16, 2024 Regular Council Meeting Minutes 23 -Educate & Train Members of Council (2 matters-Planning & development presentations)-A position, plan, procedure, criteria or instruction to be applied to any negotiations